Marikondoing at work: the life-changing magic of ordering files

Some practical tips to organize our workflow when we share files with other people

“If a cluttered desk is a sign of a cluttered mind, then what does an empty desk symbolize?” A. Einstein

Einstein’s desk

Universal but customized

Each team should find their own system that suits their characteristics and needs, but surely there are some tips that can help anyone to get started.

  • Based on type: to differentiate by group activity (script, design, animation, music etc …).
  • Project-based: project centered as an umbrella for others.

Separate the waters

Third party projects are kept separate from our internal activities. Some folders are accessible only to the computer that works in an area (for example, administration), but they are all within the same root folder.

A common hierarchy

Within the Projects (for third parties) folder, we decided to organize sub-folders with the name of each client, and within each folder there are the specific projects we have with that client. It can be a one time only, or many at a time. The important thing is to maintain this criteria so that everyone finds what they are looking for easily. This same logic can be applied to whatever the type of stakeholder your team works with: other areas of your organization, end users, research teams, etc.

Water that you don’t have to drink…

We classify projects with third parties into two categories “Active” and “Active”.

Count to order

Numbering the folders helps to rank and sort a large project that has many parts. Within each one, it may also be necessary to subdivide by type of content and number them chronologically (01.Content, 02.Design, 03.Development, etc.). This also allows us to know which folder will be up when we sort alphabetically. Certain files that are transversal to all the pieces are always grouped in the root folder of the project.

To share or not to share? That is the question

If we have everything organized and we work with the same cloud service (we use Google Drive) and all parties understand how it works, it can be very useful to share the folders with external teams: clients, consultants, suppliers, or anyone that corresponds to your organization. It is practical and comfortable, and we save time and megabytes when we can simply notify you that a file was uploaded and / or share a link instead of sending it by mail (especially if they are very heavy). E-mails are sometimes hard to find again. And if everyone saves their files in local folders, the names begin to vary and we are flooded with versions of the same content.

What comes after social media?

For quite some time, social media has been portrayed as the antagonists in an endless Netflix like series, much like the endless scroll we navigate with our fingers. They’re a sinister character in the sense Freud described, naming something as familiar as it is terrifying. There’s nothing more familiar than logging into Instagram, X, or […]

Learn more

Are we communicating information that our audiences don’t want to receive?

Communicating policy in a world of too much information

Learn more

What we can learn from coronavirus to improve remote working

Unexpected global circumstances force us to use new tools and learn new practices to adapt to telework. We compiled expert advice to navigate this ‘free sample’ of the future of work.

Learn more

From OOO to OHH! Tools to improve the out of office message

Even though we should have learned throughout the holiday season to distrust each “new message” notification, they still get our interest. This time of the year is terrible. So many times, instead of the expected reply to our message, we receive automatic emails with the subject: “out of the office”.

Learn more

Green eggs and ham

While we wait to see if and how our habits will change, the peak of experimentation is providing algorithms with great insights

Learn more

TikTok, social media challenges and live streaming: communication strategies during the pandemic

There is only one correct way to wash your hands, but there are a thousand ways to communicate it. There are also plenty of ways to stay home but not feel lonely, thanks to creativity in social media. And there are new territories to explore, like TikTok.

Learn more

Branding Covid-19: a name, a logo and a slogan

Language is changing to capture what we are going through (and we are going through a lot)

Learn more

World Cup armbands won’t change the world

Problems in the global communication of such important issues as climate change, humanitarian catastrophes and migratory crises.

Learn more


Data as a source for creativity

Learn more

How to develop a data project without panicking / losing your mind

Tips for companies and organizations eager to work on their data

Learn more